Posts Tagged ‘ site selection ’

I LOVE Meeting Planners

Saint_Valentines_Day_Heart_and_roses_for_Valentine_s_Day_013128_I know it may sound cliché, but I really do “heart” meeting planners! I wish I could send each of you a big box of chocolates and nice bouquet of flowers for Valentines Day. In lieu of such extravagances, please accept this VALENTINE from me to you:


Value-Add: I add value to your life. Let me take on the task of finding the perfect place for your  meetings, leaving you time to do what you do best – plan your meetings!

Attentive: I promise to listen to you and pay careful attention to you and your organization’s needs. Each meeting is unique; I will find the right place for your distinctive needs.

Loyal: I’m yours. I won’t let you down.

Energetic: Since I love what I do – and I love helping meeting planners – I have plenty of energy and then some to help you shine!

Noteworthy: What you do is noteworthy, your organization should recognize this and I promise to help you create and keep your noteworthy status.

Trustworthy: The information you share with me is privileged and I will honor this at all times.

Innovative: I am dedicated to keeping up with trends in the meetings industry, hotels, menus, technology and more – keep an eye on my blogs and I will keep you up to date.

Nice: Yes, I am a real nice gal. When you call me, you will always get friendly.

Entertaining: Oh, yes, I am also pretty darn funny. Need a good laugh, just give me a call : )

So, Dear Meeting Planner Valentine, won’t you be mine? Happy Valentine’s Day to you; may your day be filled with chocolates, flowers and candlelit dinners for two. And if you need a “partner” to help you find the perfect site for your meeting attendees, add me to your speed dial; 636-797-3405.

*Thank you to Zastavki for the image!
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More from Washington, DC

Greetings from Washington, DC. So far I am having a wonderful time at the ABC! We have attendees from 42 states around the USA and from 14 different countries; so amazing to spend time with people from around the globe. Last night we enjoyed a dinner sponsored by Hilton, during the dinner Roger Helms shared with us that HelmsBriscoe’s has enjoyed a most successful 2010. We booked 3.86 million room nights, that’s 25000 meetings in 93 countries, and over 675 million dollars in room revenue! Thank you to all of our clients for honoring our service and recognizing our volume buying power. Your trust has allowed us to become a thriving and flourishing company, we look forward to serving you and your meeting needs in the coming years. Be sure to visit my Facebook Page for the most up-to-date information and photos!

City Budgets – A New Focus for Meeting Planners

Anyone in the meetings industry will tell you that it is an all-encompassing sort of deal. We may be quite good at what we do, but we also know that we rely on several other entities, many of which are out of our control, to make a meeting go off without a hitch. And well, let’s face it, a meeting going off without a hitch is a sort of fantasy. With this in mind, it is quite a bit less stressful to aim for as few hitches as possible and even better, hitches that only we, the planners, actually notice. Our wish for our attendees is that they be granted the illusion that all is going off exactly as planned.

As if there are not enough elements to mull over when meeting planning, the economy has brought in a whole new crop of considerations. One of which is the health of a city’s budget. If a city’s budgets has been cut considerably, the city may not support our goal of creating a comfortable feel for our meeting, much less keep our participants safe.

Think about how your participants will feel if they land in a rundown airport, and are then transported via taxi or car service along streets in desperate need of repair. The hotel or venue may be top notch, but if their first sense of the meeting is met with grit, they may not put a lot of confidence in the rest of the experience. In this case your participants will more than likely remain cocooned in the hotel/venue, and on some level this may be ideal – as you will have their full attention. But on another level this could be detrimental!

If a city’s budget has been cut to the point where safety personnel, emergency services and other officials are far and few between, it could directly affect the health and well-being of your participants; and this may be just too high a risk for all involved. Also consider the hotel or venue staff. If their city is failing them, how will this affect their level of service and morale?

Without a doubt, meeting planners are between a rock and hard place on this one. We all understand that the consequential income of our meeting may greatly aid a city in need of finances. At the same time, however, we have a responsibility to our participants while they are in our “hands.”

In the amazingly ever changing and challenging world of meeting planning, this is yet another element to be considered. But it is an important one. In the end, we must continually come to a balance that makes sense for our organization and our attendees.

Any and all comments are welcome. I would love to hear how you handle this challenge!